BiBatchConverter Service Manager
Version number:

Benefits of document conversion running the BiBatchConverter Service

The BiBatchConverter Service can run under "Administrator" account instead of under a particular user or System Account. This allows the service to continue the document conversion even after the current user logs off in unattended mode.

This page covers information about the following topics:

• Installing the BiBatchConverter Service
• Starting the conversion
• Advanced Configuration of the BiBatchConverter Service Manager

Installing the BiBatchConverter Service

When starting up the BiBatchConverter Service, the red line indicates that the service is not installed. To install the service, click on the Install Service button on the top-right corner.

The following window appears. Enter the Administrator User Name, Password, configure the Service start mode and Startup Delay.

Service Start Mode:

• Automatic: The service starts automatically when the Windows starts.
• Manual: The service must be started manually every time after the Windows starts.

Startup Delay:

Specifies the time in seconds to start the conversion process by the service after the service is started. The purpose of the Startup Delay is to make sure that certain required processes used by the service for conversions are started and running, before service starts the conversion. The built in Startup Delay is 10 seconds.

When the configuration is finished, click on the OK button. The following window appears, if the service was installed successfully.

Click on the OK button, and the red color changes to green, indicating that the service is installed, and ready for the document conversion.

For information on how to start converting documents, refer to the Starting the conversion section.

Starting the conversion

The BiBatchConverter Service Manager installs automatically as part of the BiBatchConverter, and it can be started by the BiBatchConverter Service Manager shortcut on the desktop.

NOTE: The BiBatchConverter Service Manager requires Administrative privileges. To start the Service Manager as Administrator, right click on the shortcut and select the Run as Administrator option.

Once the Service Manager is started, the colored line under the title indicates the status of the BiBatchConverter Service.

The red color indicates that the service is not yet installed therefore the Administrator must install it through the Service Manager. To install the service, refer to the Installing the BiBatchConverter Service section.

The green color indicates that the service is installed and ready for the configuration and document conversion. On the Server Manager User interface, the followings can be configured:

• Select Printer Profile:
  Applies a predefined profile for the document conversion.
• Monitored (Input) folder:
  Select the directory directory which contains the documents need to be converted.
• Converted (Output) folder:
  Specifies the path of the directory which contains the successfully converted documents. If it’s not configured, the converted documents will be saved into the Printer Driver’s output directory.
• Processed folder:
  Specifies the path of the directory which contains the original documents, which were successfully processed/converted.
• Failed folder:
  The files which cannot be converted will be moved into this directory.
• Log file:
  Specifies the log file’s location. The sample logs every printed filename with path, printing date/time, elapsing time and every occurring warnings and errors during the printing.

NOTE: These settings are also can be configured in the <BiBatchConverter installation folder>/Service Manager/BiBatchConverter Service.ini file. Please be aware, that the changes made in the INI file applies after restarting the BiBatchConverter Service.

Once the service is configured on the user interface, click on the Apply button to apply the changes in the service. Click on the Start Conversion button, and the BiBatchConverter Service starts to monitor the input directory and convert the files.

Filename Generation
The service will save the printed documents in the same name as the source input document. For example, if printing 1.jpg to PDF file format, then the printed document will be named to 1.pdf. NOTE: If there is already a file named 1.pdf, service will overwrite the existing file.

The base requirement is MS Office 365 or 2016 or 2013 or 2010 or 2007 and Adobe Reader 10 or higher or Adobe Acrobat Pro 10 or higher to be installed on the server.

Advanced Configuration of the BiBatchConverter Service Manager

To reach the settings of the BiBatchConverter Service, click on the Configuration button on the Service Manager user interface.

The BiBatchConverter Service Configuration window appears.

Conversion Settings

The Conversion tab contains options for configuring the BiBatchConverter Service, how to process the files and directories.

Process Subdirectories option converts the documents from the subdirectories of the monitored directories.

Delete Empty Subdirectories option deletes the empty subdirectories of the specified input directory.

Map Processed Subdirectories option mirrors the subdirectories and folder structure from the original monitored directories. This feature can be very useful if the user has several subdirectories and categorized, structured folders. If the Map processed subdirectories option is disabled, BiBatchConverter converts all the documents without directories into the Output directory.

If the Merge all files in the folder(s), use the folder name as the filename option is enabled, files in the monitored directory will be merged, and the filename of the merged output file will be the name of the folder. If the file already exists in the output folder, the BiBatchConverter Service will append the converted files to the existing document. If the output file does not exist, the BiBatchConverter Service will create the file automatically.

For example, if the folder name is “C:\Monitored\John-Doe\ Case# 50-2023-DR-001805-XXXX-SB” the output file name will be “Case# 50-2023-DR-001805-XXXX-SB.PDF” if one is converting to PDF or “Case# 50-2023-DR-001805-XXXX-SB.tif” if one is converting to TIFF.

Do not move file from “Monitored Folder” to the “Processed folder” (Delete files after conversion) option deletes the converted documents from the source directory, once the document is converted successfully.

Overwrite output document if the document already exists with the same name in the “Converted Folder” option overwrites the documents in the converted directory, if already exists with the same name.

If the Remove blank pages when converting documents option is enabled, the BiBatchConverter Service will remove blank pages from the converted document.
If the document that is converted is a single blank page, there will be no output file generated by the BiBatchConverter Service.

Use a temporary directory for the converted files option moves the input document under conversion to the temporary directory, and once the conversion is finished, moves the document to the destination location (Processed directory). This option helps users to track the successfully converted documents, excluding the documents under conversion.

If files are found in the "Monitored folder" that are not designated to be converted, the files will be moved to the following folder: option moves unprocessed files to the folder selected in the dropdown menu next to the option.

Use a 10-second timer for monitoring the Monitored (Input) folder option can be useful in cases when a network scanning device places files in a folder, and the Windows Operating System file monitoring will not trigger an event when the new file is added. In this case, the timer can be used to periodically check the folder for new files.

Configuring the number of CPU cores for document conversion

BiBatchConverter licenses can be purchased for a specific number of printers (number of used CPU cores). Multiple printers can process more documents simultaneously, resulting in faster document conversion.

NOTE: If your system has only 4 CPU Cores, we recommend no more than 3 Cores. A good rule on the number of CPU Cores is to have at least one more core as the number of documents to be processed in parallel.

To set up how many cores to use for document conversion, please select the desired number of CPU cores from the "The number of used printer drivers (threads) is:" dropdown list. During the evaluation period, a maximum number of 3 CPU cores will be utilized.

PDF Conversion Settings

Under the PDF Conversion tab users and administrators can select which application to use for PDF conversion. The BiBatchConverter Service supports 32-bit Adobe Reader 10 or higher, 32-bit Adobe Acrobat Pro 10 or higher, and Foxit Reader 9.6 or higher.

By default, Adobe Reader or Foxit Reader option will be selected, depending on which application is installed on the computer. If both applications are available, Foxit Reader will be selected by default.

If Adobe Reader and Foxit Reader are not available, users can utilize the built-in PDF converter for PDF generation.

Email Conversion Settings

The Print Email Settings covers settings for printing Email files with .MSG and .EML extension.

Print Mode can be set up for the following options:

• Email and attachment – option prints the email (email body with From, Sent, To and Subject field) and the attachments too, as separate documents.
• Email only – option prints only the email (email body with From, Sent, To and Subject field) and ignores the attachments.
• Email body and attachment – option prints the email body and the attachments too, as separate documents.
• Email body only – option prints only the email body and ignores the attachments.
• Email attachment only – option prints the attachments only, and ignores the email.

Merge email body with attachments option merges the email body and every attachments of an email file into one single output document.

Create separate directory for each email file option creates directory for each email file, where the folder name will be the name of the email file, and the converted email body and attachments will be placed into this folder.

Scheduling Settings

The Scheduling tab contains options for scheduling conversion for BiBatchConverter Service.

None option disables the Scheduling. If this option is selected, the service will process the documents immediately from the configured input directory.

One Time option initiates and stops the conversion in one specific date and time, and not processing new documents until the scheduling is not changed.

NOTE: If no Stop date and time was selected, the conversion will not stop until the user stops it.

Daily option initiates and stops the conversion in one specific time on every day.

Weekly option initiates and stops the conversion in a specific time on the selected day(s) at every week. Multiple days can be selected.

Monthly Days option initiates and stops the conversion in a specific time, on the selected dates of every month. Multiple days can be selected.

Monthly Weeks (On) option initiates and stops the conversion in a specific time, on the selected weeks and days of every month. Multiple days can be selected.

The table on the left contains the weeks, and the table on the right contains the weekdays. The scheduling can be specific by selecting a combination of weeks and days, For example:

If one selects First week from the left table, and selects Monday and Wednesday from the right table, the conversion will be scheduled on Monday and Wednesday on the first week of the month.

If one selects Last week from the left table, and selects Saturday from the right table, the conversion will be scheduled on Saturday on the last week of the month. Please be aware, that if the last week of the month ends before Saturday, then the conversion will not start that month!

NOTE: If stop time was not selected, than the conversion will stop at midnight.

NOTE: If the stop time is earlier than the start time, the conversion will stop on the next day, at the specified stop time. For example if set up 4:00 PM as Start time, and 3:30 AM as Stop time, the conversion starts at 4:00 PM and stops the conversion at tomorrow 3:30 AM.

File Format Filtering

Under the File Format filtering tab, users and administrators can configure which documents must be processed by BiBatchConverter Service. For example: If only the Microsoft Word Documents option is selected, then the BiBatchConverter Service will process only the Microsoft Word documents.

Installing the Web Interface

NOTE: Only available in the Server version of the BiBatchConverter.

To install the BiBatchConverter Server Web interface, please navigate to the BiBatchConverter Server Service Manager > Configuration > Web Interface tab.

• The Website name will be the newly created website’s name in the IIS. The website name can be a maximum of 64 characters.
• The Website Port will be the default binding associated with the website. For example: If you use 808 as Website Port, then the website will accessible through the following URL: http://serveripaddress:808
• The Port Number can be between 0 and 65536.
• The Website Path must point to the directory where the web interface files will be stored. The Website Path can be a maximum of 260 characters.
• The Admin User must be a username of an administrator account that will be assigned for the website. This administrator account requires access to the BiBatchConverter Server installation directory.
• The Admin Password must be the password for the provided administrator account.

Once each field is filled, click on the Install Web Interface button.

To read more about the BiBatchConverter Server Web Interface, please refer to The BiBatchConverter Server Web Interface section of the online manual.

Email notifications

Email Notification covers settings to setup email notification sending if the conversion has finished, or the service has stopped. To enable the email notification feature, check the Enable Email Notification checkbox, and fill the required information.
To read more about Email notifications, please refer to the Email Notification section of the online manual.

SMS notifications

The BiBatchConverter Server is able to send SMS notifications to users in several stages during the document conversion. To set up the SMS notification, navigate to the Configuration window > Notification tab and click on the SMS Notification Settings button.
To read more about SMS notifications, please refer to the SMS Notification Configuration section of the online manual.

Page and Orientation Settings

Under the Image Conversion tab users and administrators can configure the BiBatchConverter Service to automatically detect the converted document image size and the page orientation.

Scale images to the page size set in the printer driver - The page size of the output files will be the same as the page size set in the printer under Printing Preferences > Device Settings tab. If the converted document page size is different than the printer driver page size the document will be scaled to the printer driver page size.

Keep the page orientation of the document - Keeps the original document's orientation. The page size of the output files will be the selected page size in the printer driver (Printing Preferences > Device Settings).

Keep the page size and orientation of the document - If the “Keep the page size and orientation of the document” option is selected, the original document page size and orientation will be kept for the output document.
For example; if a document has multiple pages, one is Letter page portrait orientation, A4 page Landscape orientation, and legal page size portrait orientation, the output/converted document would have the same page sizes and orientation.

Rotate Landscape page to Portrait - Rotates the landscape pages of the converted document by 90 degrees automatically to ensure users can print landscape images into portrait.

Keep the color depth of the document (1-bit, 8-bit, or 24-bit) - Keep the color depth of the document (1-bit, 8-bit, 24-bit) when converted the output document will have the same color depth.
NOTE: The color depth of the documents must be supported by the selected output file format.
For example; if a color 24 bit JPEG is converted and the output format is TIFF Group 4 is selected, the 24 bit JPEG will be converted to black and white 1 bit Tiff Group 4.

NOTE: Settings under the Image Conversion tab only apply to TIFF, JPEG, PNG, BMP, and GIF file formats.

Supported Formats

To review the detected applications for the supported file formats, navigate to Configuration > Supported Formats tab. The BiBatchConverter Service will be able to convert the file formats marked with green.